Records and Information Management Specialist

The Records Management Officer (RMO) position is in the Support Services Division (SSD) or the Administrative Division (AD). Under the general direction of the SSD or AD, the RMO for VBA facilities has oversight for the facility-wide RM program. These records management functions oversee & management of the records information life cycle, maintenance inventory, inclusion on agency file plan, use, file, and access, amendment, and disposition (destruction, shredding, sanitation, and transfer.

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement:11/22/2026. TIME-IN-GRADE REQUIREMENT: As a current Federal, GS employee you must meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07 level. For a GS-11 position you must have served 52 weeks at the GS-09 level. If you are a current VBA employee requesting reassignment or change to lower grade via this vacancy announcement, you must currently hold the GS-09 or higher and the promotion potential of your current position must be at least GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience and/or education as described below: GS-09 Grade Level: Specialized Experience: You must have one year of specialized experience equivalent to the GS-07 level or higher. Specialized experience is defined as Verifying that appropriate guidelines are followed prior to destruction (i.e. signature certification); Monitoring records destruction in order to report material inappropriately identified for destruction to appropriate authority. Maintaining a detailed log of procedural violations related to records maintenance to ensure breaches are recorded reported. Report deficiencies in record management program to the appropriate individual(s) for corrective action. OR Education Substitution: Master's or equivalent graduate degree of 2 full years of progressively higher level graduate education leading to such a dree or LL.B or J.D., if related. OR Combination of Education and Experience: You may combine education and experience, please see below GS-11 Grade Level: Specialized Experience: You must have one year of specialized experience equivalent to the GS-09 level or higher. Specialized experience is defined as Development and maintenance of records management programs and/or Initiatives Conducting research to ascertain the needs of the program Safeguarding the security of sensitive agency data, including those related to veterans, employees, and others, against improper disposal and destruction OR Education Substitution: Ph.D. or equivalent doctoral degree or 3 years of progressively higher level graduate education leading to such a degree or LL. M., if related. OR Combining Education & Experience: If you do not fully meet the length of experience and education described for a specific grade level (e.g. have six months of experience and some coursework but not a degree), the two can be combined to total 100% of the requirement. Click here for more information. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week. Physical Requirements: The work involves considerable walking, standing, and bending in searching various file locations. There is occasional lifting and carrying of such items as records boxes averaging 35 pounds, claims folders, and shred envelopes. May involve the operation and maintenance of shred receptacles and/or shredders. While VBA continues transitioning to an electronic claims processing environment, the RMO will perform the electronic equivalent of the physical demands listed above, as system capabilities permit (e.g., reviewing and approving the removal of documents marked for disposition in the electronic environment). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.